***The 2021-22 Academic Year PEP position request window is now open. In addition, all current PEP positions have been moved to the 2021-22 Academic Year for consideration. You must “submit” again, as positions do NOT auto-renew. The deadline for position requests is May 31, 2021. Notices of approval/denial will be communicated in early summer.
The PEP program was created by the Office of the Provost and is administered by the Office of Scholarships and Financial Aid (OSFA). The program aims to create meaningful campus student employment opportunities with particular emphasis on expanding research enrichment and career development for undergraduate students regardless of financial need.
PEP Central location in MyPack: Navigate to PEP Central (NavBar: Student Information Systems > Admin Services > PEP Central OR from the center DropDown: Student Information Systems > Campus Finances > Professional Experience Program > PEP Central. If access is required, ask your department’s SAR administrator to request the “FA PEP Job Administrator” role in SIS.
Key Program Requirements
- Available to degree-seeking, NC State undergraduate students only
- All positions must have prior approval through PEP Central
- The program begins the first day of class and ends the last day of exams
- Earnings per student are $1000 Fall Semester, $1000 Spring Semester or $2000 Academic Year
- Summer PEP funding is not available
- Funding distribution split is 75% Provost – 25% department/college/unit
- Students can only hold one PEP position per term
- Funds are student and term specific
- Hourly pay wage is Min $7.25 – Max $15.00
- Vouchers and Hire Actions must be completed prior to students start date
How Employers Request a PEP Position
Current PEP positions do not automatically renew. Each year, you must Review/Modify your current position(s) in PEP Central and submit them again for consideration. The 2020-21 position request deadline is May 31st with approvals communicated in early summer.
New position requests can only be submitted during the request window by a PEP Job Administrator in your department. How to Submit a New Job Request.
The PEP Job Administrator can list those who will hire/manage PEP students for your department or unit. The department/college/unit must take action and coordinate their internal process and disseminate information in a timely manner.
Navigate to PEP Central (NavBar > Student Information Systems > Admin Services > PEP Central. OR from the DropDown: Student Information Systems > Campus Finances > Professional Experience Program > PEP Central. If access is required, ask your department’s SAR administrator to request the “FA PEP Job Administrator” role in SIS.
Once a position request has been submitted, the Primary Contact and person submitting request will be sent an approval notification.
Advertise and manage your student selection and hiring process according to your preference. One option for advertising and collecting applications is using the campus-wide ePACK system. All students have access to this system used to link students to employment opportunities. Professors and advisors may be able to assist you with possible student recommendations. In addition, if you already have a student in mind, there is no need to advertise.
After selecting your candidate, navigate to PEP Central (NavBar > Student Information Systems > Admin Services > PEP Central or from the DropDown: Student Information Systems > Campus Finances >Professional Experience Program > PEP Central) to submit a Voucher to Hire; which will then electronically route to the supervisor and payroll specialist for signatures.
We require that all Vouchers and Hire Actions be completed prior to the student’s start date. The hiring department is responsible for the HR hire action and employment eligibility verification. Be sure to enter the correct funding source allocations of 75% to the PEP project 218075 and 25% to your own project # in the payroll system. The HR Job Code is TSW910.
If Not Approved:
You may want to consider utilizing the Federal Work-Study program to fund positions not approved. The department/college/unit responsibility to fund a portion of the student earnings is 25% for that program as well. The difference in the Federal Work-Study program and the PEP program is that students who work through the Federal Work-Study program must qualify based on the results of their financial aid application. If you would like to learn more about this option to employ qualified students, please give us a call or visit go.ncsu.edu/fws.
The calculators below will help to determine how many hours a student will be able to work per week during the academic year based on wage rate and earnings limit.
The basic formulas behind these calculators are:
(PEP Award Amount ÷ Hours per Week) ÷ Hourly Wage = Weeks Allowed
(PEP Award Amount ÷ Weeks Wanting to work) ÷ Hourly Wage = Hours Allowed
PEP participants are paid bi-weekly. The college/department’s payroll specialist will be required to enter the 75/25 match requirements in their HR system. Be sure to enter the correct funding source allocations of 75% to the PEP project 218075 and 25% to your own project # in the payroll system. All Vouchers and Hire Actions must be completed prior to the student’s start date. All WolfTime entries and approvals must be made by the end of each semester.
*You can monitor student earnings and expedite reports in PEP Central. View the section called “student detail” or “department summary”. How to Generate an Earnings Report. The student will also have the ability to view their earnings on their Student Home Page as well.
For questions or concerns about the Provost’s Professional Experience Program, contact Marion Zanga, PEP Coordinator, at 919.513.1887 (firstname.lastname@example.org), Shawn Smith (email@example.com) or Krista Ringler (firstname.lastname@example.org).