***The 2018-19 PEP position request window is now closed. The deadline date for submission was April 16, 2018.  PEP position approvals have been conveyed. All Voucher to Hire forms must be submitted by September 17th.*** 

Program Description

The PEP work program was created by the Office of the Provost and is administered by the Office of Scholarships and Financial Aid (OSFA).  The program aims to create meaningful campus student employment opportunities with particular emphasis toward expanding research opportunities and career development for undergraduate students. Students are eligible to earn up to $2,000 in the combined fall and spring semesters. Employing departments/colleges/units and the Office of the Provost share in the payment of student wages with 75%  paid by the Provost and 25% paid by the employing group.

*Students can only hold one PEP position per term*

Program Requirements

  • Available to degree-seeking, NC State undergraduate students only, regardless of financial need
  • Students can only hold one PEP position per term
  • Maximum earnings per student are $1000 Fall Semester, $1000 Spring Semester OR $2000 Academic Year
  • Funds are student-specific and cannot be shared or transferred to another student
  • Job numbers assigned to approved positions must correspond to the Voucher to Hire
  • Hourly pay wage is Min $7.25 – Max $15.00
  • Funding distribution split is 75% Provost – 25% department/college/unit
  • Students must not work during scheduled class time
  • The program begins the first day of class and ends the last day of exams (work is allowed during breaks within each term and between fall and spring IF working both semesters)

How Employers Request a PEP Position

Current PEP positions do not automatically renew. Each year, you must request and be approved for funding by the Office of Scholarships and Financial Aid. If you wish to participate, please follow instructions from your Associate Dean/Department Head outlining the process to submit position requests.

Employers who want to hire a student through the PEP program need to submit their position request by completing the web form available here. We will accept position requests up to the April 16, 2018 deadline. After this date, we will notify the supervisor listed on the request informing them if the request was approved. Information about the hiring process will also be included.

Hiring Process

Once you have received permission from the Office of Scholarships and Financial Aid (OSFA) to hire, you may move forward with selecting your PEP student. You must submit a Voucher to Hire form in order to notify the OSFA of the student you have selected. The Voucher to Hire Form indicates to the OSFA that you have filled your approved position. Fall only and full academic year positions that are not filled on or before September 17, 2018, will revert to OSFA so that the position may be reassigned to those on the waitlist. Positions approved for Spring only have a January 25th deadline date. Departments are responsible for the HR hire action and employment eligibility verification. Please contact your college or department HR representative for assistance if needed. The job ID number must be included on the voucher.

PEP Calculators

The calculators below will help to determine how many hours a student will be able to work per week during the academic year based on wage rate and earnings limit.

The basic formulas behind these calculators are:

(PEP Award Amount ÷ Hours per Week) ÷ Hourly Wage = Weeks Allowed
(PEP Award Amount ÷ Weeks Wanting to work) ÷ Hourly Wage = Hours Allowed



Payroll Procedure

Student PEP participants are paid bi-weekly. The college/department payroll specialist will be required to enter the 75/25 match requirements in their HR system. The 75% Provost project is 218075. To assist you in auditing your students’ earnings, a bi-weekly payroll report will be emailed to the payroll contact listed on the Voucher to Hire. Maximum PEP annual earnings per student is $1,000 or $2,000. All KABA entries and approvals must be made by the end of the semester.

Contact Information

For questions or concerns about the Provost’s Professional Experience Program, contact Marion Zanga, PEP Coordinator, at 513-1887 or mrzanga@ncsu.edu or Krista Ringler, at kmringle@ncsu.edu.